Capitol Leadership Conference Registration Due 12/15

Chapter Officers

Chapter officers help lead their chapter, support members, and bring FCCLA’s mission to life at the local level. They work as a team to plan activities, organize meetings, and create a positive, welcoming environment for everyone. Officer roles help students grow as leaders, build confidence, and guide their chapter throughout the year.

What Chapter

Officers Do

Chapter officers lead the way by organizing meetings, supporting members, and helping bring the chapter’s goals to life.

Plan and lead chapter meetings
Set goals for the year and help plan chapter activities
Support recruitment and help welcome new members
Lead or support service projects and community involvement
Help members prepare for competitive events
Communicate with members through reminders and updates
Work with advisers to keep the chapter running smoothly
Model positive leadership and teamwork

Why Chapter

Officers Matter

Chapter officers make a huge difference in creating a strong, active chapter.

They help make meetings fun and engaging, support fellow members, and create opportunities for everyone to get involved.

Officer roles develop real-life leadership skills like communication, teamwork, planning, and problem-solving.

When officers lead with enthusiasm and kindness, the whole chapter grows.

What Strong Officer Teams Look Like

When officers lead with teamwork, the chapter feels organized, positive, and fun.

Communicate often and support each other
Bring ideas to life by sharing responsibilities
Greet members and help new students feel welcome
Ask for feedback and listen to member ideas
Celebrate successes and encourage each other
Create an organized, positive, and fun chapter atmosphere
Be prepared for meetings and events
Hold themselves and each other accountable for commitments and deadlines
Take time to reflect on what’s working and adjust plans to keep improving

Sample Officers Roles

Chapters can combine or customize roles based on their size.

President

Leads the chapter, runs meetings, supports officer teamwork, and helps plan the year’s goals.

Develop an agenda for each meeting (work with VP and Chapter Adviser on this, get copy of agenda to Secretary)
Work to present and follow agenda during meetings
Work cooperatively with the other officers to ensure that their responsibilities are being upheld
Insure that all chapter members are informed of all events and meetings
Work closely with the Chapter Adviser throughout the school year

Vice President

Helps the president, supports committees, and steps in wherever leadership is needed.

Develop an agenda for each meeting (work with President and Chapter Adviser on this)
Assist president as needed
Assist Chapter Adviser as needed
Assume president’s responsibilities in president’s absence
Help keep meetings organized
Work with other officers to carry out projects and responsibilities
Insure that all chapter members are informed of all events and meetings

Secretary

Keeps notes, tracks attendance, maintains records, and helps keep the chapter organized.

Keep accurate meeting minutes (based off of agenda made by President)
Keep attendance records for each meeting and event
Work with Chapter Adviser to keep financial records
Give receipts to members when needed
Assist VP of Membership in collecting membership dues

Treasurer

Manages budgets, fundraising money, and financial reports with adviser guidance.

Track income and expenses for chapter activities and events
Work with the Chapter Adviser to manage the chapter budget
Help collect and organize fundraising money
Provide financial updates at officer meetings
Assist in planning fundraisers and setting financial goals
Keep receipts and documentation organized

VP of Membership

Welcomes new members, leads recruitment and retention activities, and builds chapter community.

Assist Secretary in collecting membership dues
Keep record (Google Sheet) of members and meetings that they attend (get list of attendees from Secretary)
Recruit new members
Complete 3 member recognition “events” (this can be signs on lockers, candy during meetings, etc. – work with Chapter Adviser)
Encourage members to apply for membership awards (State and National website)
Help Chapter Adviser to meet State/National Membership Deadlines (November 1st)
Help Chapter Adviser plan End of the Year Banquet

VP of Community Service

Helps plan service projects and connects the chapter with community partners.

Plan community service events with chapter members (get feedback about what they want to do)
Organize and supervise community service-related projects
Become familiar with the State Community Service and National Outreach Projects
Work with the Chapter Adviser to apply for a State or National, National Program Award
Work with STAR Events (work with Chapter Adviser)

VP of Competitive Events

Supports members preparing for STAR Events and helps organize practice sessions.

Help members choose competitive events that match their interests
Organize practice sessions and workshops for STAR Events and other competitions
Share deadlines, rules, and resources with members
Coordinate with advisers to register members for events
Help schedule peer feedback or run-throughs before competitions
Celebrate participants’ progress and encourage continued involvement
Keep track of who is competing in STAR Events, Skills Demonstrations, Challenge Tests, Knowledge Bowl, and Fashion Show

VP of Communications

Supports chapter engagement by promoting events, capturing photos, and helping manage communication channels.

Gather Medical/Press Release Forms from members
Take photos of events
Make announcements on social media (and Google Classroom) for upcoming meetings and events
Post on social media (send to Chapter Adviser or President/VP for approval)
Help plan FCCLA Week (second full week in February)
Reach out to local paper or news outlet about an event we have completed

CHAPTER OFFICER RESOURCES

POCKET CHANGE PLAYOFFS for Paul's Party

Wisconsin FCCLA's 2025-2026 Statewide Community Service Competition is Pocket Change Playoffs. We encourage chapters to utilize the Chapter Toolkit to engage successfully in this statewide community service partnership.

We challenge you to plan big! How could your chapter raise $50? $100? MORE?

Will this take a plan? Yes! And your state officers made it super easy for you!

Use the 🔗Chapter Toolkit to start planning your chapter's impact at your next chapter meeting!

If your chapter wins the Pocket Change Playoffs, you'll get to present the check on stage to Paul's Party!

PLUS, take home a commemorative plaque, your very own 6-foot-tall inflatable Rosie the Llama, and a Kwik Trip gift card to throw your chapter an ice cream party!

PROGRAM OF WORK

Find a Program of Work Template in the FCCLA Portal. Under Resources tab, go to Chapter Resources.

Sample Program of Work

July - August

Chapter officer-elect summer planning meeting
Set chapter goals
Plan 🔗 Go for the Red activities

September

Host welcome events
Begin member outreach and interest surveys
Implement Recruitment activities
Invite members to Fall Leadership Conference
Collect membership dues

October

Register for & attend Fall Leadership Conference
Recap social media post and newspaper article
Select Competitive Event, National Program, or other chapter, state, or national initiative
Work on STAR Event projects
Identify Concern, Set a Goal, Form a Plan
Plan fall/winter chapter service project
Implement Retain & Recognition activities

November

Plan Statewide Community Service Project
Work on STAR Event projects
Form a Plan, Act
Plan fundraiser
Continue Retain & Recognition activities

December

Work on STAR Event projects
Act, Follow Up, Presentation
Host member engagement event
Mid-year officer check-in meeting
Continue Retain & Recognition activities

January

Host STAR Event practice session
Plan FCCLA Week
Plan Spring chapter service project and/or fundraiser
Continue Retain & Recognition activities

February

Compete at Regional Leadership Conference
Recap social media post and newspaper article
FCCLA Week
Continue Retain & Recognition activities

March

Invite members to State Leadership Conference
Make changes to STAR Event
Continue Retain & Recognition activities

April

Attend & compete at State Leadership Conference
Recap social media post and newspaper article
Plan end-of-year awards night
Continue Retain & Recognition activities

May

Host end-of-year awards and project showcase night
Elect chapter officers
Continue Retain & Recognition activities

June - July

National Leadership Conference

CHAPTER MEETINGS

Chapter meetings bring members together to learn, plan, and stay connected. They help the chapter stay organized, prepare for upcoming activities, and make sure everyone knows how to get involved. Meetings create a space for members to share ideas, build skills, and have fun together.

Sample Officer Pre-Monthly Meeting Agenda

1. Quick Check-In

Each officer shares one update or priority

2. Review Last Month's Meeting

What worked well?
What needs to be adjusted or improved?

3. Plan Monthly Meeting Agenda

Choose connection activity
Choose announcements and updates
Decide the main activity or focus (service project, leadership, competitive events, etc.)
Assign who is leading each part
Confirm any materials or setup needed
Identify any member input or decisions required

4. Final Assignments & Wrap Up

Confirm who is doing what before the meeting
Set a quick check-in method (group chat reminder, shared doc update)

Sample Monthly Meeting Agenda

1. Welcome & Connection Activity

Quick warm-up activity or connection question
Introduce any new members

2. Officer & Adviser Updates

Brief updates from officers
Announcements from the adviser
Upcoming events & deadlines: STAR Events, meetings, service projects, trips, fundraisers, sign-ups, or reminders

3. Review of Recent Activities

Recap service projects, events, fundraisers, or competitions
Member shout-outs / Celebrate progress or milestones

4. Activity or Program Focus

Leadership activity, service planning, National Program, career exploration
Hands-on or discussion-based to keep students engaged

5. Committee Breakouts (Optional)

Membership, community service, programs, competitive events, social media

6. Wrap-Up & Reminders

Summarize tasks and deadlines
Share next meeting date
Thank members for attending

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